BRANT & DISTRICT FOOTBALL CLUB

 

POLICY & PROCEDURE

MANUAL

2026

 

 

To provide youth, who reside in the Brantford and surrounding area, the opportunity to play football and to learn sportsmanship, fair play and the life skills that are needed to succeed. Their skills will be upgraded, and opportunities provided for them to continue their football careers through education.

 

1. A Policy and Procedure Manual shall be maintained to guide in the day-to-day operations of the BDFC. Notwithstanding any other provision contained in this By-Law, the Board shall have the power to pass without any confirmation or ratification by the members of the Corporation all necessary policies and procedures they deem expedient related in any way to the operations of the BDFC, including but not limited to the conduct of its members, member teams and guests, provided such policies and procedures are not otherwise inconsistent with the Letters Patent of the Corporation or this By-Law.
2. The BDFC Board of Directors shall always endeavor to follow the Policy and Procedure Manual to help in the decision-making process.
3. Changes, additions, or removals of policies shall be decided upon by a two-thirds majority vote of the Board of Directors of the BDFC.
4. The Policy and Procedure Manual shall be recorded and updated by the Vice-President - Business Operations and is available to all members of the BDFC for review upon written request to the Vice-President - Business Operations.

 

 

 

1. Introduction

The Brant and District Football Club (BDFC) is a non-profit corporation established to operate minor football programs in Brantford and the surrounding area under the team name; Brantford Bisons. The BDFC functions through a duly elected Board of directors who are responsible for the effective governance and stewardship of the organization and are guided by the laws of Canada and Ontario, our vision, values and mission, and our policies and procedures.

As individual Board members, we strive to conduct ourselves in accordance with the highest personal, professional and business standards, including compliance with all laws and regulations that apply to the BDFC. This Code of Conduct is an expression of how we demonstrate integrity, due diligence, and commitment to these standards in our involvement in the BDFC as Board members.

 

2. Our Reputation – Upholding BDFC’s Name

The BDFC has developed a reputation for leadership and collaboration. We strive to uphold that reputation by speaking with one voice and conveying a positive image of our organization. We act in accordance with our values. Our decision- making processes encourage open discussion and participation. We make decisions that are in the best interests of the BDFC as a Board while Board members who disagree with these decisions have the option of requesting that their dissent be recorded. However, once a decision has been made by the Board, directors speak with one voice, supporting the

Board’s decision. When we speak to an audience as a representative of the BDFC, we present the BDFC’s positions and views, rather than our personal opinions. Individual directors may hold positions of leadership in other professional or community associations, where they may be viewed as spokespersons for those groups. In such situations, we ensure that we are seen as speaking as individuals and not as directors of or spokespersons for the BDFC. We use the BDFC’s assets legally and for authorized purposes and in a manner appropriate to our organization. A Board member using the BDFC’s computer database or electronic mail system complies with any internal policies and procedures that guide the storage, use and transmission of information through this medium. We have an obligation to comply with both the letter and the spirit of the guidelines contained in this Code. As individuals, we have a responsibility to raise issues and concerns through the appropriate channels.

 

3. Professional Behavior

We understand our respective roles and responsibilities within the BDFC and strive to fulfill them. We comply with our governing and operational policies and procedures. We conduct our business following legal and ethical practices, and within the best interests of our organization. We deal fairly and openly in all our business relationships, provided conditions of quality, reliability and competitiveness are met. We strive to ensure our decision-making is not compromised or perceived to be compromised. We aim to avoid conflicts of interest that could interfere or be perceived to interfere with our judgment in making decisions in the BDFC’s best interests and/or that could result in personal gain. We depend on the integrity of all Board members who have knowledge of a decision or activity of the BDFC that involves or might involve a conflict of interest to disclose the circumstances to the Board. We accept or offer gifts, entertainment or benefits in the normal exchanges of business relationships. We do not accept or offer entertainment, gifts or benefits which grant or appear to grant preferential treatment for the BDFC or by the BDFC. We respect the confidentiality of our Board members. We protect any personal information about our players, parents, coaches or volunteers that may be in our possession.  We disclose confidential or personal information only when appropriate approval has been received, or we are required to do so by law. We do not use confidential information for personal benefit or to benefit a third party. Our behavior with colleagues and those with whom we do business is respectful, courteous, fair and dignified.

 

4. Commitment to Learning

We support the growth and development for our players and coaches. We provide learning opportunities for Board members that focus on their governance role within the BDFC. By extending these opportunities to others, we encourage the development of leaders within our community.

 

5. Responsibility

This Code is not a substitute for our responsibility and accountability to exercise good judgment and obtain guidance on proper business conduct. We are encouraged to seek additional guidance and support from those responsible for business conduct matters. The strength in our organization is our collective knowledge and the sharing of that knowledge and experience. The following questions are provided as a guide in determining appropriate conduct: Is it against BDFC policies or procedures? Is it legal? Will it reflect negatively on you or the BDFC? Who else will be affected by this?

Would you be embarrassed if others knew you took this course of action? Is there an alternative course of action that does not pose an ethical conflict? How would it look in the media? What would a reasonable person think? Does it feel right?

 

 

 

Every Director and Executive Director of the Board of the BDFC shall respect the confidentiality of matters brought before the Board of Directors for consideration. Any breach of confidentiality may be grounds for the dismissal of a director. Confidential matters do not include any matters which are recorded in the minutes of Board of Directors meetings and available for the membership to view. In-camera proceedings ARE confidential and any disclosure of such to persons not in attendance at the proceedings is a breach of confidentiality and will be dealt with immediately upon discovery.

 

 

 

1. A conflict of interest occurs when someone benefits personally in any way from a decision of BDFC. This covers conflicts of interest of Directors and Committee members. It also covers everyone in their households and their relatives. A conflict of interest can occur when someone in BDFC: makes or takes part in a decision affecting BDFC affairs, and has a financial or other interest in, or gets a benefit from, the result of that decision which the rest of BDFC members do not have, or which only a few other members have.

 

2. Examples of conflict of interest are:

• BDFC signs a contract or votes to do business with a member of BDFC or a company in which they, their household members, or relatives, have a financial interest or any stock.
•  BDFC member is involved personally in a disciplinary procedure where they made the complaint or where the board is disciplining a friend, relative, or assistant.
• This is not an exhaustive list. BDFC Board of Directors shall deal with any conflict or potential conflict on a case-by-case basis, according to merit.

 

 

President

• Leadership & Strategy: Provides strategic direction, oversees program sustainability, and aligns operations with organizational goals.
• Operational Management: Leads the Board of Directors, facilitates decision-making, and manages league-related issues.
• External Relations: Acts as the spokesperson, represents the club at events, and builds relationships with stakeholders.
• Committee Involvement: Chairs the Executive Committee, participates in the Budget and Discipline Committees and participates in various other subcommittees to ensure alignment with strategic goals.

 

Vice President - Football Operations

• Football Operations: Manages football programming, ensures quality and consistency, and supports player development.
• Coaching Development: Oversees coach education and recruitment, ensuring alignment with program standards.
• League Relations & Scheduling: Represents BDFC in league matters and coordinates practice and game schedules.
• Committee Involvement: Chairs Coaches & Player Development Committee and the Flag Committee,  Coaches Selection & Search Committee, Discipline Committee, co-chairs Game Day Committee and participates in the Budget and Executive Committees.

 

Vice President - Finance

• Financial Oversight: Manages financial operations, develops policies, and ensures fiscal responsibility.
• Budget Management: Develops and monitors the annual budget, aligns financial goals with operational needs.
• Financial Administration: Oversees financial documentation, sponsorships, and fundraising efforts.
• Committee Involvement: Chairs the Budget Committee, Sponsorship & Fundraising Committee, co-chairs the Game Day Committee and participates in the Executive, Marketing & Events, and Banquet Committees.

 

Vice President - Business Operations

• Communications & Administration: Manages communications, stakeholder relationships, and board correspondence.
• Board & Committee Meetings: Coordinates meetings and manages documentation.
• Compliance & Documentation: Ensures regulatory compliance and maintains organizational records.
• Volunteer Management: Oversees the volunteer program and ensures proper registration and background checks.
• Committee Involvement: Chairs the Marketing & Events Committee, Banquet Committee, Flag Committee and participates in the Executive, Budget, and Sponsorship & Fundraising Committees.

 

Equipment Director

• Equipment Management: Oversees inventory, maintenance, and distribution of football gear, ensuring safety and readiness.
• Procurement & Budgeting: Manages equipment purchasing, forecasts costs, and aligns with budgetary constraints.
• Supplier Relations: Develops partnerships with suppliers to secure favorable terms and discounts.
• Fitting & Distribution: Coordinates fitting sessions and ensures proper gear distribution and returns.
• Maintenance & Safety: Ensures equipment is certified, cleaned, and repaired as needed.
• Committee Involvement: Participates in the Game Day Committee.

Registration Director

• Registration Management: Oversees player registration, maintains participant data, and ensures compliance with league rules.
• Financial Support: Assists with equipment rental policy and manages registration fee collection.
• Communication & Marketing: Manages communication lists and promotes registration events.
• Event Administration: Attends registration events and assists with equipment fittings.
• Committee Involvement: Participates in the Banquet, Flag Committee, Sponsorship & Fundraising, and Marketing & Event Committees.

 

Concession Director

• Concession Operations: Manages concession stand operations, ensuring compliance with health regulations.
• Financial Management: Optimizes revenue, manages budgets, and ensures financial accountability.
• Inventory & POS Management: Maintains inventory and ensures efficient use of POS systems.
• Volunteer Coordination: Schedules and manages concession volunteers.
• Committee Involvement: Participates in the Banquet, Game Day, and Marketing & Event Committees.

Social Media & Marketing Director

• Social Media Management: Oversees social media accounts and website, ensuring consistent branding and engagement.
• Marketing & Community Engagement: Develops promotional materials and campaigns to enhance visibility.
• Analytics & Performance: Tracks engagement and adjusts strategies based on data insights.
• Merchandise Management: Manages fan merchandise sales and inventory.
• Volunteer Coordination: Schedules and manages merchandise volunteers.
• Committee Involvement: Participates in the Banquet, Flag, Sponsorship & Fundraising, Game Day, and Marketing & Event Committees.

 

Football Director

• Program Management: Oversees tackle football operations, supports coaches, and facilitates communication.
• Coaching & Recruitment: Ensures proper coaching staff and implements player recruitment strategies.
• Player Management: Manages player issues and ensures compliance with eligibility policies.
• Health & Safety: Coordinates injury reports and ensures safety compliance.
• Committee Involvement: Participates in the Banquet, Discipline, Coaching Selection & Search, Coaches & Player Development, Game Day, and Marketing & Event Committees.

 

OWFL Director

• Program Management: Oversees female tackle football operations and supports coaches.
• Coaching & Recruitment: Ensures coaching staff and implements recruitment strategies.
• Player Management: Manages player issues and ensures compliance with policies.
• Health & Safety: Coordinates injury reports and ensures safety compliance.
• Committee Involvement: Participates in the Banquet, Flag, Discipline, Coaching Selection & Search, Coaches & Player Development, Game Day, and Marketing & Event Committees.

 

Flag Director

• Program Management: Oversees flag football operations and supports coaches.
• Coaching & Recruitment: Assists in coach appointments and player recruitment.
• Player Management: Manages player issues and ensures compliance with policies.
• Equipment & Compliance: Manages equipment needs and ensures compliance with background checks.
• Health & Safety: Coordinates injury reports and ensures safe playing conditions.
• Committee Involvement: Participates in the Banquet, Flag, Discipline, Coaches & Player Development, and Marketing & Event Committees.

 

 

Executive Committee

• Chair – President
• Comprised of Vice Presidents of the Board.
• Meets as needed between monthly Board meetings to address urgent matters.
• Provides recommendations and background information for Board decisions.
• Reviews operational and strategic issues affecting the BDFC and Bisons Football Program.
• Handles time-sensitive matters that require immediate attention, subject to Board ratification at the next meeting.

Budget Committee (Executive Only)

• Chair – Vice President of Finance
• Meets quarterly to review financial statements and budget status.
• Collects budget requests from Vice Presidents in preparation for the following year’s Capital Projects and Operating Budgets.
• Prepares and presents a proposed budget for Board approval, ensuring financial sustainability.
• Monitors financial performance and adjusts as necessary to stay within budgetary constraints.
• Works closely with the VP - Finance to provide financial oversight and long-term planning recommendations.

Marketing & Events Committee

• Chair – Vice President of Business Operations
• Comprised of Vice President of Finance, Social Media & Marketing Director, Registration Director, Concession Director and corresponding Football Directors for events as invited that are specific to their BDFC program.
• Develops and implements an annual marketing and advertising strategy to promote BDFC programs, events, and community engagement.
• Oversees event planning logistics such as branding, advertising, ticketing, and public relations for special events.
• Responsible for promotional campaigns and brainstorming ideas to get the BDFC name into the community.
• Works closely with other committees to ensure consistent messaging and marketing support for key initiatives.

 

 

Policy, Procedures, & Bylaw Committee

• Comprised of three Board members, including one Executive member and two Members of BDFC (five members total).
• Maintains and updates the Policy and Procedures Manual to reflect current best practices.
• Prepares an annual report with recommended bylaw revisions prior to the AGM.
• Ensures compliance with legal and organizational regulations.
• Reviews and advises on governance-related matters, including board structure and decision-making processes.

Coaches & Player Development Committee

• Chair – Vice President of Football Operations
• Comprised of Football Director, OWFL Director, Flag Football Director and Social Media and Marketing Director as invited for assistance with marketing materials.
• Organizes and implements Coaches Clinics to enhance skill development and coaching effectiveness.
• Plans and executes annual Camp Day and all Skills Camps to improve player development.
• Organizes and implements Coaches/Player Conferences to support education and strategic growth.
• Develops and refines player recruitment strategies to strengthen BDFC programs.
• Works with coaching staff to assess training needs and implement best practices in player development.

Coaches Selection & Search Committee

• Chair – Vice President of Football Operations
• Comprised of corresponding football director for program that committee is conducting the search and selection for, along with three non-Board members (five members total).
• If conflicts of interest arise, other Board directors may substitute.
• Reviews coaching applications in accordance with the Head Coach Application Procedure policy.
• Conducts interviews with potential head coaching candidates to evaluate qualifications and fit for the program.
• Recommends final coaching candidates to the Board for approval.
• Ensures fairness and transparency in the coach selection process.

Discipline Committee

• Chair – Vice President of Football Operations
• Comprised of football director for the program the committee is conducting investigation, President and additional BDFC members to be added at board discretion (five members total).
• Other Board members may substitute if conflicts of interest exist.
• Investigates disciplinary issues involving parents, players, or coaches that conflict with BDFC’s values and code of conduct.
• Reviews incidents and gathers necessary information before making disciplinary recommendations.
• Provides disciplinary action recommendations to the Board, ensuring fairness and adherence to organizational policies.
• May impose immediate discipline, when necessary, subject to Board approval at the next available meeting.

Banquet Committee

• For both Tackle and UA Flag

• Chair – Vice President of Business Operations
• Comprised of Vice President of Finance, Social Media and Marketing Director, Registration Director, Concession Director, UA Flag Director and any other corresponding Football Directors for recognition program being planned, and additional Team Managers as needed.
• Plans and organizes the annual BDFC Banquet, including venue selection, catering, and event programming.
• Coordinates award selection, distribution, and recognition for players, coaches, and volunteers.
• Manages banquet ticket sales, invitations, and RSVP tracking.
• Ensures all logistics, including audio/visual setup, seating arrangements, and event scheduling, are executed efficiently.
• Oversees post-event evaluations to improve future banquets.

Sponsorship & Fundraising Committee

• Chair – Vice President of Finance
• Comprised of the Vice President - Business Operations, Social Media and Marketing Director, Registration Director, and additional board members as needed.
• Develops and implements strategies to secure sponsorships and fundraising opportunities to support BDFC programs.
• Identifies and approaches potential sponsors, negotiating agreements that align with BDFC’s mission and financial goals.
• Plans and oversees fundraising events, campaigns, and initiatives to generate additional revenue.
• Monitors sponsorship agreements to ensure commitments are met and maintains relationships with existing sponsors.
• Tracks and reports sponsorship and fundraising performance, providing updates to the Board.

Game Day Committee

• Chair – Vice President of Football Operations & Vice President of Finance
• Comprised of Equipment Director(s), Concession Director, Social Media and Marketing Director, Football Director, and OWFL Director.
• Oversees all game day operations to ensure a smooth and organized experience for players, coaches, officials, and spectators.
• Coordinates field setup and breakdown.
• Ensures all necessary equipment is available and in working condition, working closely with the Equipment Director.
• Manages volunteer scheduling for roles such as sideline crew, concession, front gate, merchandise sales.
• Works with the Concession and Merchandise teams to ensure food, beverages, and team gear are available for sale.
• Collaborates with the Marketing & Events Committee to promote game days, theme nights, and fan engagement activities.
• Ensures that officials, visiting teams, and VIP guests are properly accommodated and have necessary resources.
• Oversees emergency protocols, ensuring that first aid, medical personnel, and security measures are in place.
• Coordinates pre-game and halftime entertainment, including music, special presentations, and community involvement activities.

Santa Claus Parade Committee

• Chair – Vice President of Business Operations
• Comprised of Marketing and Social Media director and Flag Director and parent volunteers.
• Oversees all Santa Claus Parade preparations including registration with vendor to ensure BDFC is registered and in good standing.
• Organize parent volunteers to assist with parade organization, theme, decorating set up and tear down.
• Ensure bulk candy is purchased for the parade well in advance and business cards are ready for distribution.
• Ensure seating is available for the float (hay bales)
• Secure driver and float options
• Ensure safety of children and volunteers

Flag Committee

 

• Chair – VP of Football Operations and VP of Business Operations
• Comprised of: The president, VP of Football, VP of Business, Flag Director, OWFL director, Registration Director and social media and Marketing Director.
• Oversee all Flag Football operations to assist the Flag Director with ensuring a smooth and organized experience for players, coaches, officials, and spectators and to provided added support with registration, administrative, social media, girls program development and all necessary tracking functions to ensure the continuity of flag and tackle data and operational needs.
• Collaborates with game day committee and Marketing and Events Committee to promote theme nights and fan engagement activities.
• Works with concession and merchandise teams to ensure food, beverages and team gear are available for sale.
• Coordinates volunteer scheduling with the three Volunteer Coordinators
• Collaborate with Social Media and Marketing Director to ensure advertising of events, game days and flag programs are being supported and promoted in the community
• Collaborate with OWFL Director to ensure the all-girls program plan is promoted and supported through flag programming.

 

Roles and Responsibilities of each director include but are not limited to:

• Flag Director: operation of flag night, parent and coach relations, building teams and scheduling, and will be the flag night representative.
• VP of Football R&Rs for Flag: once filled
• VP of Business R&Rs for Flag: assist with administrative tasks and communications with flag parents, receiving and logging of the coach certs and VSCs.
• Registration Director R&Rs for Flag: support of all registration tasks
• Social media and marketing R&Rs for flag: support of all socials for promotion and marketing
• OWFL R&Rs for flag – to support the elite all female league for flag and to build an all-girls league/teams. Promote advertising to an all-women’s league and to support socials and marketing of an all-women’s/elite flag league/team
• President R&Rs with Flag– liaising with UA flag and handling the information and tasks from UA Flag, scheduling for EMS and officials. (This can be delegated to VP of Football once filled)

 

 

 

 

Board Membership: There shall be no monetary compensation to hold a Board of Directors role. Board of directors are eligible for a registration discount; See Appendix A

1. Board Meetings: There shall be no compensation to attend regular or special meetings.
2. Board Committee Meetings: There shall be no compensation to attend regular or special meetings.
3. Expenses: There shall be compensation for out-of-pocket expenses while carrying out Board duties including:
   1. Use of personal vehicle at $0.40 per kilometer
   2. Photocopying, stationary, envelopes, etc. shall be covered provided a receipt for expenses included.
   3. travel outside of Brant County on BDFC business and will remain away from home overnight, the Board member shall receive living expenses as follows:

 

3. 1. 1. Transportation costs:
         1. Personal vehicle ($0.40 per kilometer) or train fare (receipt required)
         2. Taxi or Bus fare to and from meeting (receipt required)
      2. Per Diem
         1. $50.00 per calendar day if the Board member is away for a full calendar day
         2. if the Board member is away for less than a full calendar day:
         3. $12.00 if away over the breakfast period
         4. $19.00 if away over the lunch, supper period
      3. Hotel
         1. Reasonable and actual expenses for a single occupancy room where it is available (receipt required)
4. Gate Admission Fee: The following are exempt from paying a gate admission fee:
   1. Board members list provided
   2. Spring Rep Season head coaches and their coaching staff list provided
5. Banquets

1. The following will receive complimentary banquet tickets:
   1. Board members shall receive one complimentary ticket for each banquet. This ticket must be used by the Board member and cannot be transferred to another person.
   2. The head coach and their staff of the teams involved with the banquet, as determined by the VP- Football Operations, shall receive one complimentary ticket for the respective banquet their team attends. This ticket must be used by the respective head coach or staff member and cannot be transferred to another person.
   3. Each registered player as determined by the Registration Director from the team attending the banquet shall receive one complimentary ticket for the respective banquet the player’s team attends. This ticket must be used by the respective registered player and cannot be transferred to another person.

Board Dinner

The BDFC will host a dinner for the Board members and their partners in January once in a calendar. The dinner will include food but exclude drinks. This dinner will replace the normal Board meeting that is held in January.

1. This dinner may be replaced with clothing at the discretion of the Board.

 

 

Appendix A

BOARD MEMBER REGISTRATION DISCOUNT POLICY

 

This policy outlines the eligibility, conditions, and obligations related to the discount on program registration fees provided to members of the Board of Directors of the BDFC.

 

 

 

Eligibility and Discount

 

1. Eligibility: Active members of the Board of Directors are eligible for a registration discount on program fees for one tackle registration in either spring or fall OR up to two flag season (spring and fall) programs per year. For clarity, spring and fall seasons for tackle and flag programs shall be considered separate programs.

 

For consideration of being an ‘active’ member of the board, directors must attend a minimum of 75% of regularly scheduled board meetings and may not be absent for more than two consecutive meetings; and are expected to complete responsibilities as outlined in the Roles and Responsibilities document. Any director who does not meet these criteria, at the discretion of the remaining board members as determined by majority vote, shall forfeit their discount. Any forfeiture of the discount will be subject to the repayment obligations outlined below.

 

2. Application of Discount:

• The discount is set at 50% of the fees for the chosen program(s), up to a maximum of $500 per year. The discount may be applied to one tackle program (spring or fall) OR to both the spring and fall flag seasons.
• The discount must be used during the same year it is earned and cannot be rolled over to subsequent years.
• The discount may not be combined with other discounts including, but not limited to, early registration and family discount.
• The discount may be applied to any athlete(s) of the board member’s choosing, allowing board members without eligible children to use the discount at their discretion.
• Board members must notify the Registration Director and VP Finance in writing regarding the chosen program, how, and when they intend to use their eligible discount.

 

Repayment Obligations

1. Resignation or Removal:

• If a board member resigns or is removed from their position during the program year or is determined to no longer be an active director by majority vote of the remaining directors, the discounted fees for that year only must be repaid to the organization. Discounts received for prior years, where a full term of service was completed, are not subject to repayment.

 

         o Repayment Responsibility: If the board member uses their discount for an athlete who is not their own child, the former board member will:

1. Be responsible for repaying the discounted amount to the organization on behalf of the athlete’s family, OR

2. Work directly with the family, Registration Director, and VP Finance to establish a plan for repayment.

 

 

2. Good Standing and Player Eligibility:

• If the repayment of fees for the current year is not fulfilled, the former board member will be considered a member not in good standing.
• If the individual has a child participating in any program, the member child’s eligibility to continue in ANY BDFC program will be suspended until the outstanding fees for the year of resignation are repaid in full.

 

Administration and Enforcement

 1. Notification of Obligation: Upon resignation or removal, or a vote of the remaining directors where the director in question was determined to no longer be an active director, the BDFC will provide written notice of the repayment obligation and the amount due for the year of resignation.

2. Payment Deadline: Repayment must be completed within 30 days of the notice.

3. Consequences of Non-Compliance: o Failure to repay within the specified timeframe will result in the member’s status being updated to "not in good standing." o Affected players will not be eligible to participate in program activities until all financial obligations are satisfied.

 

General Provisions

1. Acknowledgment: All board members must sign an acknowledgment form agreeing to the terms of this policy before the start of their term.

2. Effective Date: This policy is effective as of February 3^rd, 2025, and applies to all current and future board members.

 

 

 

BDFC EXPENSE REINBURSEMENT FOR PERSONAL VEHICLE USE POLICY

 

This policy is meant to give guidance in respect of reimbursement for out-of-pocket expenses to board members who use their personal vehicle while carrying out business on behalf of the BDFC. BDFC is a not-for-profit club and as such relies on volunteers to carry out duties on behalf of the club and from time to time may be required to use their personal vehicle to do so.

 

Guidelines

This is not an exhaustive policy and some case-by-case exceptions to this policy may exist; however, board members should ask for approval from the board regarding any situations not covered below or situations they are unsure about prior to incurring the expense. Board members shall make reasonable efforts to reduce the frequency of expendable trips and consolidate duties into the same trip where possible. Board related trips must be verifiable in nature.

 

Reimbursable expenses

• Board members who carry on business on behalf of the club outside of the City of Brantford may claim a travel expense. The total round-trip distance shall be calculated using Bisons Alumni Field (254 North Park St, Brantford) as the starting point and the distance to the destination shall be the shortest route over well traveled roads. Online tools such as Google Maps may be used as a reliable way of calculating the total distance of the trip.
• Examples include, but not limited to attending league meetings, picking up supplies, and other such travel as required.

Non-reimbursable expenses

• There shall be no reimbursement for the following:
  • Attending regularly scheduled club board meetings or any meeting of the members.
  • Travel to any location within the City of Brantford including performing regular board duties (refer to BDFC Roles and Responsibilities) or attending Bisons home games, practices, or other organization events at any field or other location.
  • Travel where the board member is travelling for the purpose of bringing their child to any regularly scheduled Bisons event and completing board duties at the same time.

Board Members residing outside of City of Brantford

• Board members who reside outside of the City of Brantford and further than 10km from Bisons Alumni field may, in certain circumstances, claim travel reimbursement for use of their personal vehicles for travel into the City of Brantford in the performance of duties above and beyond those covered in the BDFC Roles and Responsibilities document. Board members may submit claims up to a cumulative maximum of $500 per calendar year. Any claims over and above $500 require a written request submitted to and approved by the board of directors to qualify for payment. See below for examples; this is not an exhaustive list and where an example is not listed the director shall obtain prior approval for reimbursement from the board before incurring the expense:
  • Game Day Operations
    • One trip per week in preparation for home games and only during weeks where there is at least one Bisons home game – game day not included.
    • Example: stocking concession, purchasing game day supplies
  • Equipment Distribution and Intake
    • Additional trips as required during the season to deal with equipment fittings, exchanges, etc. above and beyond regular duties covered under the BDFC Roles and Responsibilities to a maximum of two times per month during core season operations from March to November.
• The total round-trip distance shall be calculated using the board member’s home as the starting point and the end point shall be to the nearest point outside of the 10KM radius from Bisons Alumni Field using the shortest route over well traveled roads. Any travel within the City of Brantford is not reimbursable. Online tools such as Google Maps may be used as a reliable way of calculating the total distance of the trip.

Reimbursement Amount

• All reimbursable travel shall be at a rate of $0.40 per kilometer.

Submission of Expense

• An expense report including the dates, distance, and purpose of each trip shall be submitted to the Vice President, Finance for reimbursement using the BDFC expense reimbursement form.

 

 

APPENDICIES

 

            10km radius from Bisons Alumni Field (254 North Park St, Brantford ON

 

 

 

 

 

 

 Payment of organization expenses

 

• All expenses incurred by the organization must be accompanied by an invoice to qualify for payment.

• All expenses should be paid by cheque, and the cheque must be signed by two signing officers. In circumstances where another signing officer is not available and expenses need to be urgently paid, the VP Finance may pay the expense using e-transfer.  Records of all e-transfers to be maintained and provided to the board upon request.  

• Under no circumstances shall cash be used to pay for any organization expenses.

• Where an expense is paid on behalf of the organization by a board member, the board member shall submit a request for reimbursement to the VP Finance using the BDFC Expense Reimbursement Form

 

Receipt of organization funds

 

• All incoming funds (regardless of their purpose) shall be turned over in a timely fashion to the VP Finance for deposit in the bank account. At a minimum, every two weeks and especially during the season, funds should be turned over to the VP Finance for concession, gate, and any other fundraising activities.

• Any incoming e-transfers (regardless of their nature) shall be sent to the VP Finance email address (bisonsvpfinance@bisonsfootball.ca)

• Under no circumstances shall organization funds be deposited in any personal account of a board member either from cash or electronic means

 

Segregation of Duties

 

• The segregation of duties (SOD) is the assignment of various steps in a process to different people. The intent behind doing so is to create effective internal controls that reduce the risk of both erroneous and inappropriate actions.

• In all circumstances involving monetary transactions (cash or electronic) in the day-to-day operations of the organization, SOD procedures shall be implemented to establish reasonable fundraising, gate admission, swag, and registration.

 • The VP Finance may make recommendations to the board regarding the implementation of SOD procedures where this a deemed lack of internal controls

 

 

ROBERT’S RULES OF ORDER---MEETING DEFINITIONS

 

1. Point of Privilege: Pertains to noise, personal comfort, etc. - may interrupt only if necessary!
2. Parliamentary Inquiry: Inquire as to the correct motion - to accomplish a desired result, or raise a point of order
3. Point of Information: Generally, applies to information desired from the speaker: "I should like to ask the (speaker) a question."
4. Orders of the Day (Agenda): A call to adhere to the agenda (a deviation from the agenda requires Suspending the Rules)
5. Point of Order: Infraction of the rules, or improper decorum in speaking. Must be raised immediately after the error is made
6. Main Motion: Brings new business (the next item on the agenda) before the assembly
7. Divide the Question: Divides a motion into two or more separate motions (must be able to stand on their own)
8. Consider by Paragraph: Adoption of paper is held until all paragraphs are debated and amended and entire paper is satisfactory; after all paragraphs are considered, the entire paper is then open to amendment, and paragraphs may be further amended. Any Preamble cannot be considered until debate on the body of the paper has ceased.
9. Amend: Inserting or striking out words or paragraphs, or substituting whole paragraphs or resolutions
10. Withdraw/Modify Motion: Applies only after question is stated; mover can accept an amendment without obtaining the floor
11. Commit /Refer/Recommit to Committee: State the committee to receive the question or resolution if no committee exists includes size of committee desired and method of selecting the members (election or appointment).
12. Extend Debate: Applies only to the immediately pending question; extends until a certain time or for a certain period
13. Limit Debate: Closing debate at a certain time, or limiting to a certain period
14. Postpone to a Certain Time: State the time the motion or agenda item will be resumed
15. Object to Consideration: Objection must be stated before discussion or another motion is stated
16. Lay on the Table: Suspends further consideration/action on pending question; may be made after motion to close debate has carried or is pending
17. Take from the Table: Resumes consideration of item previously "laid on the table" - state the motion to take from the table
18. Reconsider: Can be made only by one on the prevailing side who has changed position or view
19. Postpone Indefinitely: Kills the question/resolution for this session - exception: the motion to reconsider can be made this session
20. Previous Question: Closes debate if successful - may be moved to "Close Debate" if preferred
21. Informal Consideration: Move that the assembly go into "Committee of the Whole" - informal debate as if in committee; this committee may limit number or length of speeches or close debate by other means by a 2/3 vote. All votes, however, are formal.
22. Appeal Decision of the Chair: Appeal for the assembly to decide - must be made before other business is resumed; NOT debatable if relates to decorum, violation of rules or order of business
23. Suspend the Rules: Allows a violation of the assembly's own rules (except Constitution); the object of the suspension must be specified

 

1.  The Board shall follow Robert’s Rules of Order

 

1. 1. Robert's Rules provides for constructive and democratic meetings, to help, not hinder, the business of the assembly. Under no circumstances should "undue strictness" be allowed to intimidate members or limit full participation.
   2. Provides common rules and procedures for deliberation and debate to place the whole membership on the same footing and speaking the same language.
   3. The conduct of ALL business is controlled by the general will of the whole membership - the right of the deliberate majority to decide.
   4. Complementary is the right of at least a strong minority to require the majority to be deliberate - to act according to its considered judgment AFTER a full and fair "working through" of the issues involved.
   5. The fundamental right of deliberative assemblies requires all questions to be thoroughly discussed before acting!
   6. The assembly rules - they have the final say on everything!
   7. Silence means consent!

 

2. Robert's Rules of Order---Summary Version For Fair and Orderly Meetings & Conventions

 

1. 1. Obtain the floor (the right to speak) by being the first to stand when the person speaking has finished; state Mr./Madam Chairman. Raising your hand means nothing and standing while another has the floor is out of order! Must be recognized by the Chair before speaking!
   2. Debate cannot begin until the Chair has stated the motion or resolution and asked, "are you ready for the question?" If no one rises, the chair calls for the vote!
   3. Before the motion is stated by the Chair (the question) members may suggest modification of the motion; the mover can modify as he pleases, or even withdraw the motion without consent of the seconder; if mover modifies, the seconder can withdraw the second.
   4. The "immediately pending question" is the last question stated by the Chair! Motion/Resolution - Amendment -

Motion to Postpone

1. 5. The member moving the "immediately pending question" is entitled to preference to the floor!
   6. No member can speak twice to the same issue until everyone else wishing to speak has spoken to it once!
   7. All remarks must be directed to the Chair. Remarks must be courteous in language and deportment - avoid all personalities, never allude to others by name or to motives!
   8. The agenda and all committee reports are merely recommendations! When presented to the assembly and the question is stated, debate begins, and changes occur!
   1. Each Board Member shall vote “Yes”, “No” or “Abstain” on a motion that is on the floor.
   10. If a motion has a direct impact on an individual Board member or members, the Board member or members shall be asked by the Chair to vacate the room prior to the motion being presented to the Board. The Board member or members shall be invited back into the room by the Chair after the vote on the motion has been completed.
   11. A Board member or members shall declare a “Conflict of Interest” when a motion that may benefit the Board member or members is introduced. In the event of a declaration of a “Conflict of Interest”, the Board member or members shall be asked by the Chair to vacate the room. The Board member or members shall be invited back into the room by the Chair after the vote on the motion has been completed.
   50. A Board member may call for a recorded vote on any motion in which case the vote of each Board member on a motion is recorded into the minutes of the Board meeting.

 

 

 

Email motions should be urgent in nature for matters that cannot wait until the next regularly scheduled board meeting.  All email motions must adhere to the following conditions:

 

1. Only one motion may be on the floor at a time.
2. The person requesting the motion shall send their motion through the VP of Business (or delegate) to be communicated to the board.  The VP of Business will email the motion and any supporting information regarding the motion to the board for consideration.
3. The standard structure of all email motions is as follows:
   1. Subject line: should include the nature of the motion
   2. Email body:
      1. Name of person that brought forward the motion.
      2. Name of person seconding the motion; if no second exists then the motion shall remain on the floor until someone seconds the motion.  If after 48 hours, on seconds the motion then it is lost.
      3. Supporting information and/or rationale for the motion.
      4. Outline the time period for discussion of the motion (refer below)
4. Discussion for the motion shall be open a minimum of 24 hours-discussion may continue past 24 hours as necessary to satisfy all open discussion regarding the motion as long as communication regarding the discussion is continuous.  When discussion goes beyond 24 hours VP Business (or delegate) will communicate to the board that discussion has been extended and advise how long discussion will continue.  When discussion has concluded, the VP of Business (or delegate) will communicate to the board that discussion is closed and call for the vote.
5. Voting period shall be open for a minimum of 24 hours after discussion has concluded.
6. All votes cast shall be a ‘reply all’ to the entire board.
7. After voting has been open for 24 hours or having received 100% response (whichever comes first) the VP of Business (or delegate) shall communicate the results of the vote to the board.  Results should include the following:
   1. Total votes cast
   2. Tally of votes “for”, “against”, or “abstain”.

 

 

 

The President, VP of Business, VP of Football, and the VP of Finance shall not be eligible to Head Coach the U18 Senior Varsity or the U16 Junior Varsity teams. Exceptions may apply.  Exceptions to the above would be of extreme situation, which could include but not limited to; Removal of Head Coach Death or Absence of Head Coach Interim need for Head Coach (vacation, suspension) No applications for Head Coach An additional team added to an age group. 

 

 

VOLUNTEER DEFINITIONS:

1. Volunteers are people who would like to assist the Bisons Football Program but do not want to sit as a Board member
2. Examples where volunteers could assist would be; Marketing, Capital Fundraising events, Selling of advertising, Special Events, Player recruitment, Concession sales, Merchandise sales
3. Sitting on a committee or having direct contact with a player or money requires a Police check prior to volunteering, which if an expense is incurred will be reimbursed by the BDFC.
4. A volunteer member is an individual who has volunteered their time, to a minimum of forty (40) hours, for the betterment of the Corporation and who has applied to be a Member of the Corporation in a form specified by the board, and who has been approved as a volunteer member by the board (e.g., Flag football paid coordinators).
   1. This role begins on the date the board accepts the individual’s registration and ends at the conclusion of the Annual Meeting in the following year.  See Appendix B.

 

Appendix B

FLAG FOOTBALL VOLUNTEER DISCOUNT

This policy outlines the eligibility, conditions, and obligations related to the discount on program registration fees provided to volunteer members of the BDFC Flag Football.

 

Eligibility and Discount

1. Volunteer Roles:

• The Flag Football Program may have up to three (3) approved volunteers per season.
• Volunteers must be approved by the Board of Directors at the start of each season.
• Current Board Members are not eligible to participate in the Flag Football Volunteer Program.
• Volunteers must be 18 years of age or older to be eligible.
• Only one member per family is eligible to serve as a volunteer per season.

2. Recruitment, Awareness, and Selection:

• It is the responsibility of the Flag Football Director to recruit volunteers for the program.

• The Flag Football Director must ensure that all members are made aware when the application for volunteers is open, so everyone has a fair opportunity to apply.
• If more than three (3) volunteers apply for the program:
  • The Flag Football Director must ensure that the selection process is conducted in a manner that is unbiased and fair to all applicants. 
  • Volunteers who participated in the prior season will not be eligible to participate in the program for the next season, unless there are no other applicants or other volunteer interest, to ensure equitable opportunities for all members.

3. Discount Eligibility:

• Upon successful completion of their volunteer term for the season, volunteers will be eligible for a discount of 50% of one Flag Football Program’s registration fees, with a maximum discount of $500.
• Volunteers who resign or fail to complete their term will forfeit eligibility for the discount, and the discount will not be prorated for time served.
• Only one discount can be applied per season; multiple discounts may not be combined or used in the same season.
• No High School Hours: Volunteers may not receive high school volunteer hours in conjunction with a fee discount.

4. Use of Discount:

• Discounts will not be available immediately but can be applied to fees for the season following the volunteer term.
• Discounts must be used within one (1) year of completing the volunteer term and cannot be carried over beyond that period.
• If the volunteer cannot use the discount themselves or has no immediate family members who could use the discount, they may contact the Registration Director and VP Finance to request that the discount be applied to another athlete of their choosing.
• Volunteers must inform the Registration Director and VP Finance in writing of the
• season and athlete to which they would like the discount applied.
• The Flag Football Director is responsible for submitting the names of volunteers who have successfully completed all tasks associated with the program to the Registration Director and VP Finance for final approval and processing of the discount.

 

Terms and Conditions

1. Approval Process: Volunteers must be approved by the Board of Directors before the start of the season, as coordinated by the Flag Football Director.

2. Verification of Completion: Eligibility for the discount will be contingent upon verification by the Flag Football Director and confirmation by the Board of Directors that the volunteer has fulfilled all assigned duties for the duration of the season.

3. Non-Transferability: Discounts are non-transferable except as outlined above when approved by the Registration Director and VP Finance.

 

Resignation or Incomplete Term

1. No Discount for Resignation: Volunteers who resign or are removed from their position before the end of the season will forfeit the discount.

2. No Proration: The discount will not be prorated for partial completion of a volunteer term.

 

General Provisions

1. Acknowledgment: All approved volunteers must sign an acknowledgment form agreeing to the terms of this policy before the start of their term.

2. Effective Date: This policy is effective as of Feb 3, 2025, and applies to all current and future volunteers.

 

 

 

Position Summary:

The BDFC Football Equipment Coordinator is responsible for assisting with the organization, distribution, and upkeep of football equipment, both tackle and flag, for the Brant & District Football Club. This role ensures coaches and players have safe, properly maintained equipment and training aids for practices and games which supports the smooth operation of the program. Compensation for this position would be that the person holding the position is entitled to the same registration fee credit that board members receive.

.

This position is not a board of directors’ position, does not require the person to attend board meetings and has no voting authority within the board of directors’ framework.

 

Key Responsibilities:

- Support the BDFC Equipment Director in relation to the club’s equipment tasks

- Assists the Equipment Director in completing inventory of all football equipment after each BDFC Program season and conducts larger inventory counts yearly for financial reporting.

- Helps track items issued to players and documents the condition of helmets, pads, jerseys, and other gear

- Assist with fitting and issuing helmets, shoulder pads, uniforms, and other equipment players require for both tackle and flag programs.

- Collect and check in equipment at the end of each season

- Help maintain an organized equipment storage area at Lions Park Arena and Bisons Alumni Field

- Support cleaning and basic upkeep of equipment as required

 

Time Commitment:

- As needed time surrounding distribution and collection of equipment

- Availability to support head coaches and team managers with equipment concerns as they may arise

- scheduled availability to assist the Equipment Director

 

 

 

The BDFC will offer reimbursement up to $150.00 total for a coach to take one non-mandatory course/clinic/seminar per calendar year. The reimbursement amount will be considered during the current calendar year of coaching. Submission of the reimbursement must be made to VP Football prior to the clinic for acceptance.

 

This cannot be split or combined in any way and the coach must be a current coach for the BDFC or has received a coaching position for the upcoming season.

If there are mandatory courses/clinics/seminars required for coaches to be permitted to coach, i.e.) mandated provincial coaching requirements, the BDFC Board will consider hosting and/or covering the cost of that type of course/clinic/seminar as the need arises.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

COACHES CODE OF CONDUCT

(Also included in the Managers Manual)

 

With the understanding that youth sports are for the education, fun and the enjoyment of the kids, and that I, along with the other coaches, am responsible for the safety and well-being of the kids on the team and do hereby agree to the following:

 

I am a volunteer for The Brant and District Football Club (BDFC) as a whole. I understand that this is not “MY” team. Any suggestions and decisions by the appointed Board of Directors will be enacted without challenge.

 

I will place the emotional and physical well-being of the players ahead of my personal desire to win.

 

I will treat each player as an individual, remembering the large range of emotional and physical development for children in the same age group.

 

I will provide a positive, encouraging, and safe playing environment for programs players.

 

I will NOT use foul, derogatory or abusive language when coaching or attending youth sports events.

 

I will provide a sports environment for the programs team that is free of drugs, tobacco and alcohol at all youth sports events, including practices and games.

 

I will be knowledgeable in and abide by the rules of the youth football and the league in which we play and teach those rules to the program’s players.

 

I will use coaching techniques appropriate for all the skills I teach.

 

I will always remember that I am a youth sports coach and that the game is for the kids not the adults.

 

I will always show respect for and abide by the decisions, calls and judgments of the officials at any game.

 

I will not criticize a fellow coach, board member, child or family member in front of the players, fans or families. I will only discuss any disagreements, differences of opinion or conflicts I may have with the person to whom I have the disagreement and at an appropriate time and place.

 

 

I agree that by signing the Code of Conduct, I accept its rules as guidelines for my behaviour. I agree that if I fail to abide by Code of Conduct, I will be subject to disciplinary action that could include, but is not limited to, the following:

1. 1. Written warning
   2. Game suspension with written documentation of incident kept on file
   3. Season suspension

 

 

 

Signature:                                                                 Date:                                                                                    

 

There is several coaching, managerial and support positions required ensuring that players in Bisons Football can fully develop their skills in any of the seasons.

The Spring Rep Season may require more staff than other seasons due to the competitive nature of the season. The board will supply a Videographer and Statistics people for the Spring season.

 

1. 1. 1. Coaching Staff Positions

 

Below are the listed minimum required positions, anything above and beyond should be listed as volunteers and/or discussed with the board prior to coach selections.

1. ALL TEAM STAFF ARE SUBJECT TO BOARD APPROVAL.
2. U10 and U12 age divisions require less staff as per player field positions

 

Head Coach

Ast. Head Coach

Offensive Coordinator

Defensive Coordinator

UOL Coach

WR Coach

RB Coach

QB Coach

DL Coach

LB Coach

DB Coach

Special Teams Coach

Equip. manager

Manager

 

In the stands-On the stick side positions:

Photographer

Assistant Manager (optional-needs Board approval)

Stats person (optional-needs board approval accept U18)

 

 

Volunteer – Water Person

Volunteer positions to a maximum of 3

 

 

 

b. Coach/Volunteer Restrictions

1. 1. All coaches and the team manager must be 18yrs of age or older. Highschool volunteers can assist (in the fall) however must always in the presence of an adult.

 

c. Clothing

1. 2. All head coaches, assistant head coaches, positional coaches, managers, and support staff shall receive game day wear and practice wear based on a team staff clothing budget to be determined by the board. The team staff shall all be dressed in uniform colours on game days. The team wear shall be approved Bisons wear.
   3. All head coaches, assistant head coaches, coordinators and positional coaches shall wear Bisons team wear during practices to be easily identifiable when on the field
   4. All volunteers shall receive one Bisons t-shirt to be worn at anytime.

 

d. Game Day

1. 5. Only coaching staff, managers, trainers, and water personal shall be allowed on the player’s bench during a game.
   6. Only statistics personal shall be allowed on the opposite sideline to the player’s bench during a game.
   7. Team videographers shall be granted one window in the media booth for home game filming.

 

 

1. Team/Head Coach/Manager duties:
   1. Each team after the roster has been finalized by the head coach, will petition for one parent rep volunteer
   2. The head coach or manager at the first parent meeting will explain this role to the parent group with the intent of once the athletes are rostered, that parent volunteers will be invited to put their name forward for this role and voted in by the parent group.
   3. The manager will then engage the parent group through a confidential process - and invite parent volunteers to put their names forward for this role; Managers will provide a deadline for entry; a confidential voting system or private messaging will be constructed and the majority votes by the parent group will lead to the successful applicant; managers will announce that applicant to the parent group and outline the parent rep roles and responsibilities to the team.

 

2. Parent Rep roles and responsibilities:
   1. Must be elected by the parents.
   2. Act as a liaison between parents and the coaching staff in the team’s interest and work in conjunction with the team manager, coaches, and board assigned member to resolve conflict or issues as they arise.
   3. Know and understand the constitution of the Brant & District Football Club, its By-Laws and Policies.
   4. Encourage good sportsmanship and team relations between parents, athletes and teams, including but not limited to the 24–48-hour rule of engagement with contentious issues.
   5. Work with the VP of Football and Director of Football to bring resolved and unresolved issues to their attention.
   6. document complaints, resolutions and provide to VP of Football and Director of Football to house for the board and for discussions in Parent Rep meetings.
   7. Attend meetings for Parent Representatives and report back to their team relevant outcomes and discussions.

 

 

 

Documents located in the Managers Manual:

• Parent Code of Conduct
• Player code of conduct
• Coaches Code of Conduct
• Player Injury reporting processes
• Player Medical release form

 

 

 

 

 

 

 

 

PARENT CODE OF CONDUCT

The essential elements of character-building and ethics in sports are embodied in the concept of sportsmanship. We believe the highest potential of sports is achieved when competition reflects six core principles: trustworthiness, respect, responsibility, fairness, caring, and good citizenship.

 

Every member of BDFC will therefore agree:

 

• • I will not force my child to participate in sports.
  • I will inform the coach of any disability or ailment that may affect the safety of my child or the safety of others.
  • I will understand that player safety is paramount, and I will not encourage any behaviours or practices that would endanger the health and wellbeing of the athletes.
  • I will learn the rules of the game and the policies of the league.
  • I will remember that children participate to have fun and that the game is for youth, not adults.
  • I and my guests will be a positive role model for my child and encourage sportsmanship by showing respect and courtesy, and by demonstrating positive support for all players, coaches, officials and spectators on or off the field, in every game, practice or other team related forum or event, including but not limited to methods of mass communication such as emails, online activities or in print.
  • I and my guests will not engage in any kind of booing and taunting; refusing to shake hands; or using profane language or gestures.
  • I will respect the officials and their authority during games and will never question, discuss, or confront coaches at the game field, and will take time to speak with coaches at an agreed upon time and place.
  • I will demand that my child treat other players, coaches, officials and spectators with respect regardless of race, creed, color, sex or ability.
  • I will teach my child that doing one's best is more important than winning, so that my child will never feel defeated by the outcome of a game or his/her performance. I will emphasize skill development and practices and how they benefit my child over winning.
  • I will never ridicule or yell at my child or other participant for making a mistake or losing a competition.
  • I will refrain from coaching my child or other players during games and practices, unless I am one of the official coaches of the team.

 

I agree that by signing the Code of Conduct, I accept its rules as guidelines for my behaviour as well as that of my immediate family. I agree that if I or members of my immediate family fail to abide by Code of Conduct, I will be subject to disciplinary action that could include, but is not limited to, the following:

1. 4. Verbal warning by official, head coach, and/or head of league organization
   5. Written warning
   6. Parental game suspension with written documentation of incident kept on file
   7. Parental season suspension

 

Parent/Guardian Signature:                                              Date: